Policy
We must protect the confidentiality of the information handled by the Company, concerning our members and our clients both inside and outside of the Company.
We will take precautions to avoid improper, inappropriate or inadvertent disclosures of confidential or privileged information, records or documents. Within the Company, we will share confidential information only with those employees who have a legitimate business “need to know” the information. We will maintain and protect the confidential information even after termination with the Company.
Confidential Company Information
Medical Information
We will disclose private health information outside the Company only to authorized persons or entities and according to applicable federal and state law. We will follow Company and departmental policies and procedures for the handling of protected health information. We will use and disclose this information within the Company only on a “need to know” basis for the purpose of conducting Company business. These requirements continue to apply even after we leave the Company’s employment.
Employee Information
As with all confidential information, we have an obligation to protect the confidential information of our employees both inside and outside of the Company. Information about our employees, such as salary, Social Security Number, age, status, type of leave or banking information should not be shared with third parties unless required for Company operations. It should also only be shared with other employees on a “need to know” basis. Remember, many of our employees are also our members and we must provide these employees with the same protections regarding their private health information as we do all of our members.
Intellectual Property and Trade Secrets
We will not disclose information about the Company’s intellectual property and trade secrets to unauthorized third parties or to employees except as may be required for those employees to perform their job duties. Please see the “Proper Use of Corporate Assets” Integrity Standard for more information about the Company’s Intellectual Property and Trade Secrets.
Proprietary Business Information and “Insider” Information
We will not give confidential or proprietary Company information to unauthorized persons such as competitors, suppliers, or outside contractors without proper authorization. This includes financial information, customer lists, discounts, special prices, computer data, and computer programs, as well as descriptions of Company processes or operations. We will not discuss potential business relationships, purchases, mergers or acquisitions or other organizational changes either internally or with unauthorized third parties except on a “need to know” basis.
Passwords
We will protect and maintain the confidentiality and integrity of information used to access our systems, including but not limited to, passwords and other personal security codes. We will keep our passwords and other personal security codes confidential. We recognize that we are each responsible for the actions resulting from the use of our passwords. We will not share our passwords or let others use our computers while we are logged on.
Client Information
Although the Company is not publicly traded, many of the companies that we do business with are. During the course of our employment, we may become aware of “insider information”. The law prohibits the use of this information for the Company’s or our own financial gain. In addition, we may not “tip” others by sharing this information with them.
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